**Important: Please read below before filling out the form:
This form must be completed and returned NO LATER THAN 14 DAYS PRIOR TO THE SCHEDULED EVENT. You may submit this form online, return the completed printable form to the Lied Service Desk, 2220 State Gym office, or fax it to 515-294-8672. Please note that the completion of this application form does not guarantee approval. Final approval will be indicated via e-mail confirmation. If an e-mail address is not available, the contact person may be contacted by telephone. Questions concerning applications may be directed to the Recreation Services staff at 294-4980, or via e-mail to darrows@iastate.edu
Download a printable copy here: ( PDF | DOC )
Facility Reservation Review Dates: Advance requests normally will not be considered until 3 weeks prior to the start of each semester. Requests must be made at least 14 days prior to the event request date. Requests will be acted upon based upon priority scheduling, availability and date of request. Confirmations/Denials will be sent via e-mail.
Priority Scheduling: Reservations are based upon the following order: 1)Intramurals, 2) Sport Clubs, 3) Campus Organizations, 4) University Affiliations, 5) Off-Campus Groups.
Availability: Facilities are open for use on a scheduled basis: Due to limited facilities, all requests cannot be accommodated. Recreation Services reserves the right to modify or cancel all scheduled events.
Equipment: A limited inventory of sports equipment is available at the Outdoor Recreation Center, located in 0260 State Gym (294-8200). A nominal fee is required to check out equipment, which can be reserved up to 30 days in advance. An ISU card is required for equipment rental.
Set-up and Clean-up: All set-ups of facilities will be scheduled and accomplished by the applicant during rental agreement hours and will be arranged with the Coordinator of Facility Operations. No equipment shall be removed from the facility. All cleanup not completed by the user will be completed by the University and these costs charged to the user. Please clean up any trash during and at the end of your event.
Prohibitions: Food and Gum are not allowed in the gymnasium and pool facilities and drinks must be in resealable containers. Clean gymnasium shoes are required to protect the wood floors. Street shoes or shoes that mark or damage the floors are not allowed. No rollerblades, skateboards or other similar items are allowed in the facilities. The sale or consumption of alcohol and use of tobacco products/smoking is expressly prohibited.
Outdoor Fields: Field preparation or field lining by Recreation Services employees will require payment of a fee by the applicant. If it is necessary for the applicant to have this done, please contact the Coordinator of Facility Operations to determine how to make these arrangements. The applicant shall not alter the fields in any way without first receiving approval. No vehicles, other than University service vehicles, are allowed on University fields. Service vehicles (i.e. deliveries or concession equipment) shall be allowed access to specific areas as necessary to perform their service function with Facilities Planning and Management prior approval.
INCLEMENT WEATHER CANCELLATIONS MAY BE MADE AT ANY TIME BY RECREATION SERVICES STAFF.
Certificate of Insurance: All individuals and groups not affiliated with Iowa State University wishing to rent indoor facilities and outdoor recreational fields must provide a Certificate of Insurance. Questions concerning insurance coverage and requirements may be directed to University Risk Management, 515-294-5315.
